This person is usually the contact listed at the bottom of the order form.
Requisitioner: The name of the person ordering the products (the buyer). Ship To: Your company's name and address - where you want the products to be shipped to. Vendor: The name and address of the vendor (the seller). P.O.#: The Purchase Order number is used by the buyer to track their POs. : The main title and address listed at the top of the order form is for the buyer - the company requesting the order. Below are descriptions of fields used in the worksheet: Values within are meant to be replaced with your company (the buyer) or vendor (the seller) information. How to Use and Fill Out the Purchase Order Template A purchase order system is especially important in a business when multiple people are handling purchases, inventory, and accounting. contract) that can help protect both the buyer and seller if there are problems with the the payment or delivery. The purpose of a purchase order is to communicate exactly what you want to buy from the seller, how you want the order and shipment handled, and to provide an official record (i.e. When products are shipped, the seller includes a packing slip in the package which should reference the PO Number and/or Invoice Number. 
When a PO is used, the invoice should include the PO Number as a reference. The seller will then prepare an invoice as either a receipt for payment already recieved, or to request payment. When the seller accepts the purchase order, it becomes a legally binding agreement between the seller and buyer. An invoice is created by a seller to bill a client for products and services. What is the difference between an invoice and a purchase order?Ī Purchase Order (PO) is an official order form completed by the buyer to communicate the specific services and products the buyer agrees to purchase from the seller, including descriptions, quantities and prices. This version of the purchase order template includes drop-down lists for selecting the Vendor and the Ship To location, using the technique described on the Customer List page.
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